Expenses

Given the nature of our work, employee expenses are not very frequent, despite this, if you ever find yourself needing to have an expense reimbursed, this is the procedure required to get your money back.


Approved expenses

Here is the list of approved expenses. The list isn't long because almost all expenses will be managed for you by your manager or the Operations department.

Benefits

Any kind of benefit that involves buying something will be reimbursed according to the limits specified in  ⁠⁠Perks and Benefits⁠ . Most of the time the expense is directly managed by your manager so you're not really required to do anything, but, if for any particular reason you paid out of your own pocket, you will be reimbursed.

Domestic travel

We offer full reimbursement for the following expenses: train tickets, flight tickets, car rentals, bus tickets, hotel stay with breakfast, and event tickets (within the  Conference Budget⁠ ), and a daily refund of up to €60,00/day for meals, including tips. Meals are on the team member.
Moreover, we offer full reimbursement for Taxi/Bus rides from/to the train station, bus station, or airport to/from the hotel and for the journey hotel/venue/hotel.

International travel

We offer full reimbursement for the following expenses: train tickets, flight tickets, car rentals, bus tickets, travel insurance, hotel stays, event tickets (within the  Conference Budget⁠ ), and a daily refund of up to €60,00/day for meals, including tips. This daily allowance is cumulative for all days spent abroad. Alcoholic and soft drinks are included but must not exceed €15 per day.
We also fully reimburse any Uber, cab, or public transport rides from/to your train station, bus station, airport, hotel, or venue.
We do not reimburse hotel minibar consumptions, pay-per-view TV, or any fines for traffic violations.
We provide adequate medical insurance for any trips.

Team retreat

Traveling during the team retreat undergoes a completely different set of rules. Given that almost everything at the team retreat is already organized/paid for, you shouldn't need to cover additional expenses. For that reason, we do not provide expense reimbursements during the team retreat.
Important: Expenses are not reimbursed during a team retreat

Claiming expenses

In brief, for all expenses you'll have to upload a receipt and notify AnAndrea Iurisci.

    .1spend money according to the  Approved expenses⁠  guidelines
    .2collect and store the receipt with the amount/date clearly visible
    .3make a scan/photo of the expense receipt
    .4upload the photo in the  My Docs  section on Bob under the Expenses folder
    .5notify AnAndrea Iurisci on Slack that the expense document is available
    .6add the expense to your next invoice/wait for it to come through payroll

https://slite.com/api/files/UDd9QccUir353h/screenshot%202024-01-08%20alle%2011.38.14.png?apiToken=eyJhbGciOiJIUzI1NiIsImtpZCI6IjIwMjMtMDUtMDQifQ.eyJzY29wZSI6Im5vdGUtZXhwb3J0IiwibmlkIjoiZ3Y1RlBSaDEzdGhFZ1IiLCJpYXQiOjE3MzMyNDQzMjUsImlzcyI6Imh0dHBzOi8vc2xpdGUuY29tIiwianRpIjoiQ19mLWJ1el9YRG9leVgiLCJleHAiOjE3MzU4MzYzMjV9.w_AanM5SpasNXJklAkHSe2msveGe0Q8vlAqXw8dhXPM

Company information

Almost all of the expenses to be reimbursed will go through your personal account so you should never be required to provide Nebulab's company information. If, for any particular reason, you're requested to produce a receipt addressing Nebulab directly, you chan use the billing details below.
Here's our company information if you need to ask for an invoice:
    Nebulab Srl
    Strada Comunale Piana, 3
    65129 Pescara (PE)
    Italia

    Partita IVA (VAT ID): IT02112180688
    Codice fiscale (Tax ID): IT02112180688
    Electronic invoice code: M5UXCR1
When checking out at a hotel, make sure to request an invoice/receipt if you're in charge of the reservation!