Whether you're an international employee or a contractor, follow the guide below to learn how to invoice Nebulab in order to get paid. Before reading this, make sure you read and understand Compensation .
How to Invoice
Monthly invoices should be issued to:
Nebulab srls
Strada Comunale Piana, 3
65129 Pescara (PE)
VAT #: IT02112180688
Please follow these guidelines:
the invoice creation date should be the last day of the month the invoice refers to;
you should issue the invoice by sending it to account@nebulab.com by the 5th day of the following month the invoice refers to;
we’ll pay everyone by the 10th (Invoice due date) day of the following month the invoice refers to.
your details or your company's details, if you're working through a company;
issuing date;
invoice number;
a brief description for each line item you're including.
The First Invoice
In case you joined the company on an infra-month day, you can calculate your first invoice prorate amount, applying this simple math:
Number of working days in the Starting Month = x
Number of days I've worked during the Starting Month = y
Total Salary = AnnualSalary / 12
Starting Month amount = (TotalSalary / x) * y
If you worked the full month you can go, of course, with the full amount.
Invoicing National Holidays falling on the weekend
<TBD>
Invoicing Overtime
As previously discussed, we do not want crazy hours at Nebulab. That said, it can happen that some overtime is required for a specific project—in this case you should use the information below as invoicing overtime is not trivial.
At the end of each month, depending on what your working routine has been in the previous month, you’d end up having a positive or a negative hours balance on Bob.
If some positive balance results, we’re going to pay for these extra hours.
The calculation is easy as pie: take your yearly revenue, divide by 1740 hours (annual approximate worked hours*), add a +15% overtime prize and then multiplicate for the overtime hours amount.
A tricky one could be to transform hours and minutes into a decimal number. You can do it using your math skills: 3 hours and 12 minutes - take 12 minutes and divide them by 60. The result will be 3.2 hours in decimals.
There’s no need to double-check on hours since your manager should already validate and approve your schedule regularly. Just add the extra hours to the invoice with the following calculation:
Annual approximate worked hours calculation:
Working hours per day 8
Working days per week 5
Weeks in a month 4,3
- Weeks in a year 52
- Months in a year 12
Working hours in a year (gross) 8*5*4,3*12 = 2,064
PTOs 37 to 44 days = 296 to 352 hours
Working hours in a year (net) = 1768 to 1712 ≈ 1740
Example
Salary 100,000$ → 100,000 $ / 1,740 h = 57,47 $/h
Adding 15%→ 57,47 $/h * 1,15 = 66 $/h
Invoice Template
In case you don’t know where to start building your own template, here you can find an Invoice template in G Spreadsheet and PDF (below) versions.